Choose
The client selects the right consultation type.
For Canadian immigration firms
Turn immigration enquiries into booked consultations.
One system for client intake, payment, scheduling, meetings and reminders — built around the way professional immigration firms actually work.
Consultation automation infrastructure for immigration firms.
CONSULTATION WORKFLOWReady
01New enquiry↓
02Client intake↓
03Paid consultation↓
04Booked↓
05Google Meet↓
06Reminder sent
The problem
Too many tools. One client journey.
When every consultation touches a different tool, your team becomes the connector between them.
01WhatsApp
02Email
03Calendar
04Payment
05Zoom
06Spreadsheet
07Follow-up
→
MEETING AUTOMATOROne connected consultation workflow.
The client journey
From enquiry to meeting. One flow.
Every handoff is designed to feel clear for the client and predictable for the firm.
Intake
The firm gets the essentials before the call.
Pay + book
Payment and scheduling happen in one flow.
Meet
Calendar and Google Meet / Zoom are connected.
Follow up
Confirmation, reminders and self-management continue automatically.
What we automate
Automate the busywork.
Client intake
Collect the essentials before the consultation.
Paid consultations
Connect payment with the booking flow.
Availability
Show only the times the firm can actually offer.
Calendar + meetings
Create events and meeting links automatically.
Reminders
Keep clients informed without manual follow-up.
Client management
Keep bookings and customer records organized.
A real operational layer
Not just a calendar. A system.
Give your team one place to see what is happening across consultations — from payment status to meeting readiness.
EXAMPLE WORKFLOW
Study Permit Consultation
A realistic example of the information your team can keep together around a booked consultation.
Example interface data shown for illustration. No customer or performance claims.CONSULTATIONSToday's workflow
Live systemUpcoming08consultations
Paid06ready to meet
Reminders08scheduled
New enquiryWebsite enquiry
Client intakeConsultation workflow
Paid consultationConsultation workflow
BookedStudy Permit Consultation
Google MeetConsultation workflow
ReminderConsultation workflow
Next meetingStudy Permit Consultation · 30 minGoogle Meet
Your website stays yours
Keep your website. Upgrade the workflow.
If you already have a website, Meeting Automator can sit behind the consultation experience. If you need a new website, we can build the client-facing experience around the workflow.
Talk through your setup →Add the consultation layer.
Integrate booking, intake, payment, meetings and client self-management into the site you already have.
Build the experience together.
Launch a professional client-facing website around the consultation workflow from day one.
CLIENT EXPERIENCEClear from first enquiry to meeting.
Built for immigration firms
Built around the way immigration firms work.
Consultations are not just calendar events. They are a structured client journey with different service types, payment rules, intake requirements and follow-up.
✓Paid consultations✓Multiple consultation types✓Client intake✓Availability rules✓Consultant calendars✓Online meetings✓Reminders✓Client records✓Rescheduling
Integrations
Connect the tools your team already uses.
GGoogle CalendarScheduling
MGoogle MeetOnline meetings
ZZoomOnline meetings
✉GmailEmail
See Meeting Automator in action
See the meeting flow before you book.
Watch a short walkthrough of how a prospect moves from availability to booking, approval, calendar scheduling and the final Google Meet experience — without your manager manually coordinating every step.
01 Guest chooses a suitable time
02 Your configured workflow handles the booking
03 Confirmation and Google Meet follow automatically
Implementation options
Professional infrastructure, clear scope.
Choose the implementation that matches where your firm is today. Pricing and included services remain controlled by your existing CMS.
Two ways to startBooking Infrastructure for an existing website · Complete Business System for a new client-facing experience.
Start with the workflow
Ready to simplify your consultation workflow?
Let's map your current booking process and show you what can be automated.